FY2024 EMS Trauma-Related Equipment Grant FAQ

  • When will the grant application period open?

    October 1, 2023

  • When is the last day to submit a grant application?

    By end of day, October 31, 2023. Late submissions will be returned to sender.

  • Who do I need to send my grant application to?

    All applications need to be submitted to [email protected] for consideration. We will receive an email confirmation of receipt. If you have not received a confirmation within 36 hours, please let us know by calling 706-841-2800.

  • I'm applying for multiple counties, can I submit just one application?

    No, there must be one application per county submitted.

  • We moved, can you submit a check payment to our new address?

    We may only submit payment to addresses reviewed and approved by the State of Georgia. If you need to update your agency's address, you will need to fill out the vendor management form and submit a new W9. Please note this process may delay the disbursement of funds as it will need to go through a separate approval process through the State Accounting Office. Please contact [email protected] for more information.

  • Can I change my method of payment from check to direct deposit?

    Yes, you will need to fill out the vendor management form, W9, and provide a void check. Please note this process may delay the disbursement of funds as it will need to go through a separate approval process through the State Accounting Office. Please contact [email protected] for more information.

  • What happens after I submit my grant application?

    The applicant will receive a confirmation from the Georgia Trauma Commission staff. Each application will be sent to the Georgia Trauma Commission’s Finance Operations Officer (FOO) for review. After review, the FOO will submit a Purchase Order (PO) to the Department of Public Health (DPH) to obtain the funds for your grant. PO submission and approval by DPH can take 7-14 business days. After the PO is granted, the Georgia Trauma Commission sends the application to the Executive Director for signature and submits the request to DPH for payment. The applicant will receive a notification that the application is in the payment process (November). Once payment is sent out, the applicant will receive another final payment notification.

  • When will I receive the grant payment?

    Grant applications will be processed for payment in November. All agencies should receive their payment by the end of November.

  • Why wasn’t I informed about this grant?

    We obtain our contact information from the Office of EMS and Trauma (OEMST). If you need to update your contact information, please reach out to your regional director to update. Please make sure to visit our website for grant announcements.

  • Can I include shipping/freight in the costs?

    Yes

  • Is it ok if my request is over the allotted amount?

    Yes, but you will only receive your agency’s allocation.

  • My agency's 911-zone ambulance counts are off, how do I update them?

    FY2024 grant utilizes ambulance counts as of September 1, 2023. We obtain 911-zone ambulance counts from the Office of EMS and Trauma (OEMST). If you observe a discrepancy in the number of 911 ambulances for your agency, please advise us, and we will coordinate with DPH OEMST and the GTC EMS Committee and may be able to adjust the counts in future grant opportunities.

  • What if the item we want isn’t on the approved list?

    Special Requests are compiled and submitted to the EMS Committee for review. The committee will vote on approval or denial of each item. You will be notified of the outcome by Georgia Trauma Commission Staff. Please review Special Request deadline is October 11, 2023. 

  • Can I submit a special request after the deadline?

    No, the deadline is to ensure the EMS Committee has time to review requests. 

  • Does the equipment I purchase have to be a specific brand/type?

    No, if the equipment classifies as what is listed on the approved list, we will accept the request.